There’s a growing focus on small office design, thanks in large part to the widespread adoption of a hybrid – or completely remote – work dynamic. But to become more productive and streamlined in your day-to-day business operations, you need to get the most out of limited space.

We’re working in all kinds of smaller spaces now, from co-working spaces to home offices to tightly packed rooms that can feel like they’re bursting at the seams.

Small business owners already have enough on our plates without having to worry about redesigning tight office spaces. It’s a challenge that Matt Cafarella sees every day in his role as Melbourne’s IKEA for Business Leader.

“Depending on the type of business, it can be challenging if multiple coworkers are communicating with clients or stakeholders over the top of each other,” says Cafarella.

“Another challenge is a small workspace that doesn’t allow for business growth. Expansion and relocation can have considerable costs that take time and focus away – and it almost always impacts productivity.”

Thankfully, there are some proactive ways you can maximise what little space you have in order to work as efficiently as possible.

Fast tips for maximising your small office space

Cafarella has a few pieces of advice to help you make the most of any small office space:

1. Take advantage of the ‘vertical’: “Use the vertical space when the floorspace is limited – for example, with wall-mounted shelves and storage units.”
2. Invest in multifunctional furniture: “Multifunctional furniture can be versatile in adapting to different scenarios, such as a room and desk divider, which can also be transformed into a portable whiteboard or storage unit.”
3. Good layout and clear zoning: “A well-planned layout and clear zoning can help maximise space and keep good flow in a small office.”
4. Add a few storage solutions: “Storage solutions help to organise and declutter the office. They are more than just about saving time and being more efficient. They also help to keep your office looking professional and productive.”

Product recommendations for small offices

The ELLOVEN monitor stand doubles as a drawer. Image: IKEA.

When it comes to specific products that can add storage while also making organising your small office easier, Cafarella has a few recommendations:

• Monitor stands with in-built drawers: “A well-designed space-saving product that helps keep your desk and workspace clutter-free.”
• A tablet holder: “A way to keep clutter off your desk and give you easy access to your tablet, as well as somewhere to store your headphones.”
• Cable holders: “A simple product for keeping your phone and any other cables organised and at your fingertips – always ready to go.”

How to design a comfortable and inviting home workstation

If you run a small business from home, Cafarella suggests keeping your space organised and clear of clutter. But most important is having some natural light throughout your workday.

“This is a great recipe for a productive work-from-home station,” he says. 

Smart decorations like pegboards can help you keep everything organised and your jobs on track. They also act as a place to add personal touches like inspirational pictures, photos of your loved ones and long-term goals for your business.

A pegboard is a simple way to organise clutter at a small desk space. Image: AdobeStock.

Then there’s the task of how to balance aesthetics with functionality in a small office setting.

To get started, write down both your needs and your wants for planning the perfect workspace. This should include the size of your desk, the number of storage units you want, the style and look of your dream office, and any other must-haves.

“Make sure you select furniture in colours and materials that reflect your style,” Cafarella advises. “Add artwork and decorative items that reflect personal style too, but that don’t overwhelm the space.”

Join the IKEA Business Network for free

Need help redesigning your office space? Join the IKEA Business Network loyalty program today to access a range of benefits, discounts and perks, and get personalised service from IKEA for Business specialists who can help you find the right space-saving solutions for your business.

This article is brought to you by Kochie’s Business Builders in partnership with IKEA for Business.